E-Invoicing & PEPPOL Readiness

E-invoicing is the electronic exchange of invoice data between organisations using a structured format. Unlike PDF invoices sent by email, e-invoices can be validated, processed and integrated directly into finance systems, reducing manual effort and improving accuracy.

PEPPOL (Pan-European Public Procurement Online) is a secure international network that enables organisations to exchange business documents electronically. It provides a standardised framework for sending and receiving invoices, purchase orders, credit notes and other business documents.

No. A PDF invoice is simply a digital version of a paper invoice. An e-invoice contains structured data that can be automatically processed by finance and ERP systems without manual data entry.

Governments and organisations worldwide are moving towards digital business processes to improve efficiency, transparency and compliance. E-invoicing can help organisations reduce manual processing, improve accuracy and support future regulatory requirements.

Ireland has published a phased roadmap towards mandatory e-invoicing and digital VAT reporting as part of the EU’s VAT in the Digital Age (ViDA) initiative. Organisations should begin considering the potential impact on finance systems, processes, suppliers and customers.

Ireland has published a phased roadmap aligned with the EU’s VAT in the Digital Age (ViDA) programme:

• November 2028: Businesses are expected to be capable of receiving PEPPOL e-invoices, with larger VAT-registered organisations required to issue structured e-invoices and submit transaction data.
• November 2029: Requirements expand to additional VAT-registered businesses and intra-EU trade.
• July 2030: Full implementation of the EU ViDA framework for relevant cross-border EU B2B transactions.

ViDA (VAT in the Digital Age) is a European Union initiative designed to modernise VAT reporting and improve tax compliance. A key element of ViDA is the move towards structured e-invoicing and near real-time digital reporting of VAT-related transactions.

Not necessarily. Many organisations can continue using their existing finance and ERP systems while extending them with e-invoicing, PEPPOL and integration capabilities. The most appropriate approach will depend on your current systems, processes and business requirements.

Yes. SunSystems can form part of an e-invoicing solution when combined with the appropriate integrations, PEPPOL connectivity and document exchange technologies. Core Financial Systems can help assess the most suitable approach for your organisation.

Supplier onboarding is the process of enabling suppliers to exchange documents electronically using agreed standards and networks. This may include communication, testing, validation and ongoing support to ensure suppliers can successfully participate in e-invoicing processes.

Customer onboarding involves enabling customers to receive and process electronic invoices and related business documents. Different customers may have different requirements, formats and exchange networks that must be supported.

Core Financial Systems provides expertise in:

• Infor SunSystems
• Finance systems and ERP
• Finance process improvement
• Integration planning
• Project delivery
• Ongoing customer support

We help organisations understand how e-invoicing may impact their finance environment and prepare a practical roadmap.

Document Centric Solutions (DCS) provides expertise in:

• E-invoicing solutions
• PEPPOL access point services
• Supplier onboarding
• Customer onboarding
• Document automation
• Structured document exchange

DCS helps organisations connect trading partners and prepare for electronic document exchange.

Yes. Aviation leasing organisations often operate across multiple jurisdictions, legal entities and supplier networks. They may also manage lease rentals, maintenance reserves, management fees and intercompany transactions across multiple countries. As e-invoicing and digital reporting requirements evolve, organisations should consider the potential impact on transaction flows, finance systems, reporting processes and compliance obligations.

Yes. Public sector and not-for-profit organisations should consider how evolving digital procurement, invoicing and reporting requirements may impact finance operations, compliance processes, funding administration and supplier engagement.

Yes. Organisations with multiple legal entities, international suppliers, customers or shared service centres may need to consider how e-invoicing requirements affect finance systems, reporting processes and transaction flows across different jurisdictions.

Organisations that start planning early are better positioned to:

• Assess business impacts
• Understand finance system requirements
• Prepare suppliers and customers
• Develop a realistic roadmap
• Reduce implementation risk
• Avoid compressed project timelines

Early preparation provides more time to evaluate options, review processes and plan for future requirements.

The best place to begin is by completing the Readiness Assessment.

The assessment will help identify your current position, highlight key considerations and provide a foundation for future planning. Core Financial Systems and DCS can then help you understand potential impacts, explore options and develop a roadmap aligned to your organisation’s requirements.